LandlordMax™

Bar Charts, Graphs, and Pie Charts are now available on almost all the reports. This helps give you a quick visual representation of how your doing, how much money is going in and out, where the money is going, etc.

You also have the option of selecting which type of Graph or Chart you want to include in your report, or none if you prefer.

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You can now set an "Advance Notice" value in the Scheduled Entries which will tell the software how far ahead the Suggested Entry should be created of it's due date.

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It's now possible to send emails from directly within LandlordMax. You can send email to your tenants, vendors, landlords, contacts, and anyone else you wish that has an email address. In addition to sending emails, it's also possible to attach reports as PDF's to your emails, and so on.

LandlordMax offers support for sending emails through your mailserver (ISP or domain), through Outlook, as well as through Gmail.

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If you have Outlook installed on your computer, you can now import and export your contacts to and from LandlordMax and Outlook.

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When viewing the list of Invoices, Receipts, and Workorders, it's now possible to instantly print a full list of all the items, print only the selected items, or print individual items.

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There's a completely new "Contacts" Workarea within the software in which you can store any number of contacts you wish beyond what's available for tenants, landlords, and vendors. These can be anything from personal contacts to business contacts, to real estate agents, to you name it.

As part of the contacts information you can also classify the "Contact Type", which makes it easier to manage and filter your data. For example, you can create a Contact Type called "Real Estate Agents", "Mortgage Brokers", "Personal", and so on.

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All accounting entries can now be optionally associated to an "Account". Accounts are a new feature in LandlordMax which allow you to link an accounting entry to a specific account (be it a bank, a lender, or any other financial institution).

Several new reports (as indicated a bit later on this page) are directly available for reporting on Accounts.

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A new "Schedule" button has been added to the Accounting, Receipts, and Invoices Workareas where you can select an item and click on the Schedule button to have it create a new Scheduled Entry for you based on the selected entry.

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Twenty new reports have been added to this version of LandlordMax:

• Accounting entries grouped by category for one account
• Expenses grouped by category for one account
• Revenues grouped by category for one account
• List all tenants grouped by building
• Accounting entries for a category for a landlord
• Accounting entries for a category for a tenant
• Accounting entries for an account
• Expenses for an account
• Revenues for an account
• Accounting entries grouped by account
• Expenses grouped by account
• Revenues grouped by account
• List all accounts
• Late accounting entries for an account
• Late accounting entries grouped by account
• Cashflow for one account
• Cashflow grouped by account
• List of expiring leases grouped by building for one landlord
• List of security deposits grouped by building for one landlord
• List all contacts

The left side menu navigation was revamped with some areas being moved around. The previous "Extras" section has been separate out into "Import/Export", "Preferences", and "About". This has been done to make navigation to the different configuration and setting screens easier and simpler.

The Tenant Selection Comboboxes have been significantly revamped. Instead of just simply listing all Tenants by alphabetical, the Tenants are first sorted by their Status ("Current", "Potential", "Past", "Non Potential", and finally "Evicted"), as well as color coded by their Status: Black for Current, Green for Potential, Gray for Past, Orange for Non-Potential, and Red for Evicted.

In addition to this, the Tenant Status Combobox is also now color coded to the same colors.

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In addition to being able to export all reports as PDF and CSV, the latest version of LandlordMax also allows you to export all reports as:

• PDF
• CSV
• Excel
• RTF(directly readable by Word)
• HTML

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The "Payment Type" Combobox has now become it's own section in the Accounting Entry Workarea rather than just an editable combobox. As well please note that if you already own LandlordMax, you're existing Payment Types will be migrated to this new section of the Accounting system.

Added a new preference which can be toggled on or off (by default it's on) which will determine whether a Suggested Accounting Entry is generated when a new Workorder is saved for the first time.

The Amortization Table Report in the Analysis Workarea has been completely revamped in this release. Firstly all amortization reports now include a bar chart showing the Loan Balance and Principal Balance over the term of the mortgage.

In addition to this, it's now possible to customize the amortization report title to anything you wish, so that you can for example state for which property the current report is for, etc.

You can now also email any amortization table report directly within the software, making it easier to share your research to partners, investors, etc.

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LandlordMax now has a Digital Code Signing Certificate to authenticate and guarantee that the code is from LandlordMax and hasn't been altered.

Code signing lets you know the origin of the code, and prevents a hacker from distributing software in someone else's name (for example, putting a malicious program on a Web site for download and claiming that from Microsoft). In addition to verifying the identity of the publisher, code signing can protect the code from tampering (if the code is changed, the digital signature is invalidated). Thus, code signing provides two security protections: authentication of the author of the code and integrity of the code itself.

More information on Code signing can be found at Microsoft and Wikipedia.

A Start and End Date field have been added for all Security Deposit reports to make it possible to list all security deposits for leases between the two specified dates. This allows you to get a list of all Security Deposits for this year, last year, last month, last quarter, etc.

As well a Lease Begin and End date column has been added to all the Security Deposit reports.

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Optimized the Rent Roll Reports to increase the speed by they are generated by at least an order of magnitude, and in some cases by up to two orders of magnitude.

When a new lease is saved and a scheduled entry is created, rather than just use the Lease's Begin Date then revert to today if there is no Begin Date, the software will now try to use the Lease's Begin Date, then the Lease's Move-in Date, and then today.

Priority has now been added as a column in the main Workorder Workarea. As well, the priority column is now included in several of the Workorder reports.

A new Tenant Status filter has been added in the Tenant List Workarea. This allows you to limit the list of tenants to "All", "Current", "Potential", "Evicted", etc. Tenant Statuses.

A spellchecker is available for all emails (body) as well as on select fields.

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• New Date of Birth Field for the Tenant
• New Email field for the Vendor
• Added phone number to the vendor printout
• Payment Type Combobox is now sorted
• Changed the button "Add" to "Get" on the Invoices/Receipts Payment Table
• The word "Information" has been removed from many of the reports as it is considered redundant
• Autofill fields are now case insensitive (for example if you type in "hollywood", it will now also pick up "Hollywood".)
• The Popup Calendar now provides support for dates up to 120 years ahead and in the past versus the standard 20 years from the previous version
• The graph type selection is saved for each report so that you only need to set it once
• Added a confirmation message on database restore to verify this is the action the user wanted
• The Payment Type field has now been added into the Scheduled and Suggested Accounting Entries
• Suggested Accounting entries are now only calculated when the Suggested Accounting Entries Tabbed Panel becomes visible instead of any time an update is done in the main Accounting List Workarea to enhance overall performance on other actions
• If a backup request fails on an upgrade or system shutdown, the system will now ask if you want to try again rather than moving on in to the next step (upgrading or completing the shutdown)
• You can now delete a tenant if it's only associated to a building and/or unit, this is no longer considered a referential issue within the database
• Increased the potential maximum size of memory that can be allocated to LandlordMax for performance reasons.
• Increased the size of the Comments box on the workorder data entry screen.
• Moved up Invoices/Receipts buttons to put all data entry screens at the top (moved down reports).
• Changed the order of the Invoices and Receipts menus to make them easier to read within the application.
• Added a warning message when you try to restore a newer database so that you don't make an accidental mistake
• Improved the database backup before upgrading message.
• Added a bit more details to the error reports.
• Updated several icons
• Changed the names of the report titles to the plural rather than "Complete Tenant List", etc. for the table printouts only.
• Qif file formats that are invalid (the Qif file format doesn't support dates before 2000) will now display an error message rather than try to send a system failure error report.
• Databases from versions older than 2.12 (1.08, 1.02, and 1.00) which use the old database engine will no longer be supported. These will now need to be upgraded by contacting LandlordMax at support@landlordmax.com.

• LandlordMax now fully supports all Locale settings rather than just US based locales
• Fixed a bug where on rare occasions the scheduled entries could process for long periods at 99% complete
• Fixed a bug where the filters from autofill fields where not always immediately listed
• Fixed a bug where the wait cursor would remain when you tried to accept a suggested accounting entry but then decided not to
• Fixed a bug where the date format preference was set but in a few rare places it didn't acknowledge it until the software was restarted
• Fixed a bug where now you can no longer save a unit without first assigning that unit to a building
• The report "List all units for a building" can no longer be generated without first selecting a building

The internal database is now significantly further compacted/compressed as part of the database backup process.

• Fixed an upgrade bug (only occurs when upgrading) that could cause issues with the tenant data if at least a tenant from the previous version (3.11f) had an email associated to it, and that email also met a specific set of criteria. Although very rare, if all the specific criteria were met, it could cause damage to the tenant information. If you do encounter this error while upgrading, please upgrade to version 6.05a and then "Restore" your database from your pre-upgraded backup database. This will complete resolve the issue and your data. If you're unsure how to do this, or what this means, please contact us at support@landlordmax.com and we would be more than happy to further assist you.
  If you've already upgraded and not encountered this issue (ie. you had no tenants with emails that meet both specific criteria), then no further action is required, you are not affected (please note it is extremely rare, so the odds of encountering this bug are very very low, and if you do, it will be immediately apparent).
• Fixed a bug which caused Scheduled Entries to be saved when the popup dialog was closed by pressing on the "X" (the close window button). This could result in a processing bug for Suggested Entries if no Start Date was entered in the popup dialog.
• Fixed a bug for the report "Accounting Entries for a category for a tenant". The pie chart option has now been removed since it's not applicable and could cause the program to error.
• Fixed a bug where you couldn't print an individual accounting entry without first saving it.
• Fixed a bug with images that have Invalid ICC Profile Data. This is a bug within the programming language and not LandlordMax, therefore images with this issue are no longer allowed to be saved withing the software.

LandlordMax is now FULLY MAC COMPATIBLE! This includes the latest Mac OS Snow Leopard

• Added tenant phone numbers to Late rents report.
• The Categories tabbed panel in the Accounting Workarea now has the rows color coded according to the type of category (red for expenses and green for revenues).

• Fixed the report "List of expiring leases grouped by building for one landlord" when a Start/End Date was entered which could cause the software to error.
• Fixed a bug on the reports where the totals column would render the incorrect color (the amounts are always correct, only the color could sometimes be incorrect).
• Fixed a bug on qif files that were imported with accounting categories that contained apostophes.
• Fixed a bug when verifying a backed up database as part of the backup process when the file extension wasn't included.
• Fixed a bug where that could occur if you created an invoice without selecting a tenant and then later tried to edit it.
• Added gray column header to the "Late Rents" report.

All data entry fields have been widened to better fit the minimum screen size of 1024x768 (and higher). This means that the description fields, date fields, etc. have more room before the field starts scrolling.

Adjusted the default sorting order on the following reports from Date Due only to Date Due, then Building, and then Unit:

• Rent Roll
• Rent Roll for a building
• Lease Expiration
• Lease Expiration for a building
• Late rents
• Late accounting entries

Adjusted the text on the upgrade notice popup window to inform the user which upgrades are included in the year of free upgrades and which upgrades would require an upgrade license purchase at a 50% discount.

• Fixed a bug where the report "Late accounting entries for a tenant" would fail to initial load the screen in some instances.
• Fixed the auto-select on the tenant comboboxes so that if you type in a letter, it will select that tenant.
• Fixed a bug where the lease information didn't always save the first time a Tenant was saved.
• Fixed a bug where the mortgage information didn't always save the first time a Building was saved.
• Fixed a bug where the full date couldn't displayed within the date fields on the Mac only (ie. required scrolling).
• Fixed a bug that would sometimes cause the look and feel of the application to revert when the calendar popup dialog window would appear.
• Fixed a bug where the stacktrace wasn't always logged to the llmax.log file.
• Fixed a bug where adding too large a year (such as 20094) in the Date fields would cause an error.

Previously the software was offered as one version which worked on both 32-bit and 64-bit computer systems. All versions from now are separate and optimized for each specific 32-bit and 64-bit system.

The software has been updated so that it no longer requires Admin priviledges to run the database engine on Windows Vista and Windows 7 computer systems.

The Outlook connector library embedded within LandlordMax has been upgraded to the latest version and should resolve issues that some people were experiencing with some instances of Outlook that weren't properly connecting and could in some cases give an erroneous "Outlook not installed" error message.

The software now fully supports all QIF file format specifications, including the date formats that were adopted after the last official specification was released.

The pie chart generation process has been significantly enhanced in this version, especially for pie charts that contained a lot of data (pie wedges) where reading the labels was next to impossible. In this latest version labels are drawn on the left and right sides of the pie chart rather than directly on the pie, with lines going from the label to the appropriate pie wedges. This allows for better readability of pie charts. As well, if a pie chart contains too many pie widges (labels) so as to make the chart unreadable, the software will now omit the labels and only display the pie chart itself for enhanced viewability.

The embedded SQL engine used within the software has been upgraded to the latest stable release for improved performance and features.

• Doubleclicking on a date in the popup calendar now selects the date in addition to clicking on the "Ok" button.
• Added better and more extensive error reporting and logging functionality for printer related issues.
• You can press the Enter key on the login screen (if password protection is turned on) to login in addition to just pressing the Login button.
• The software now only allows up to 3 login attempts before closing the application if password protection is turned on.
• The license validation process will now remove "Username:" and "License Code:" for people who incorrectly add it (much like as if you entered "Firstname: Steph" for your firstname instead of just "Steph").

• Fixed a bug where typing in the first letter of the city and/or state fields of an existing city/state would cause it to incorrectly set the text selection and make typing in the value difficult and error prone.
• Fixed a bug that was recently introduced in a recent update where some amount columns were sorted alphanumerically rather than numerically.
• Fixed a bug where the values from some of the comboboxes weren't always immediately refreshed on a database restore operation.
• Fixed a bug for the report "Cashflow grouped by buildings" where the amount calculated for buildings that had more than one landlord assiciated to the building could be incorrect.
• Fixed a bug where the pie chart in the report "Accounting entries grouped by unit for one building" wasn't always consistently generating the pie in some special cases depending on the data set.
• Fixed a bug where the Date Discrepancy would sometimes miscalculate the amount when it was manually entered. Once saved, and/or if entered with the mouse, the discrepancy was correct. The software now always correctly displays the date discrepancy, regardless of if you use the calendar or manually type it in.
• Fixed a bug where the Building associated to the Landlord wasn't always saved on the first save attempt, it had to be done on a successive save in some situations.
• Fixed a bug where the selected Landlord on the Landlord/Building popup association window was incorrectly selected if it had been pre-sorted before.
• Fixed a bug where if you deleted a single residential home the building combobox in other areas wasn't updated until the software was restarted. It is now immediately updated.
• Fixed a bug where sometimes on some systems the popup Scheduled Entry dialog window wasn't wide enough to fully display all the information.
• Adjusted the column names of several reports where the space between the words in the column names was missing.
• Fixed a bug where the date of birth for the tenant wasn't cleared when creating a new tenant.
• Reduced the max RAM settings for the application to use at most 800mb because some systems were not able to correctly utilize the previous max RAM setting of 1024mb (only for 32-bit systems, 64-bit systems will continue to use up to a max of 1024mb RAM)
• Fixed a bug where you sometimes couldn't create a new "Daily" Scheduled Accounting Entry.
• Fixed a bug when exporting QIF files with accounting entries with empty values for the Date Paid (no longer includes the date line in the QIF file).
• Fixed a bug where in some cases the login credentials for a just restored database that was password protected weren't always immediately requested. Now it's always immediately required.
• Fixed a bug where an invalid image somehow saved into the software for the logo could cause the Preferences section to hang when loaded the next time. Now it will present an "Invalid" image for the logo if this should ever happen.
• Fixed a bug in the Vehicles tabbed panel under the Tenant where the Comment field was not always correctly being updated.
• Fixed a bug where the Amount Due column was not displayed in the report "Accounting Entries grouped by tenant" export files only (Excel, PDF, etc.).
• Fixed a bug where the date columns wasn't wide enough for the date format MMM dd, YYYY (for example Jan 12, 2012) for dates in May.
• Printing the list from the main accounting and workorder list screens now correctly respects the date format preference set by the user.
• Fixed the printout for the report "Late accounting entries for an account" so that all the column appear on the printout rather than just within the software.
• Fixed a bug in the "adjusted for % owned" reports where the date format preference wasn't correctly adhered to.
• The dates on the line items for both receipts and invoices are now correctly formatted according to the date format preference set by the user in the preferences section of the software rather than the default date format.
• "jpeg" is now also an excepted file extension for images within the software, along with "jpg" and "gif".
• The version comparison for restoring a database now compares both the version number and the patch letter.
• Fixed a bug where sometimes when an accounting color code was changed and saved the screen didn't immediately reflect the change.
• Adjusted the widths of the columns Description and Category in the report "Expenses for a building" so that they didn't overlap with their columns on the right.
• Fixed a bug where on some computers the width of the popup dialog windows for some of the accounting feature were not the full required width on some systems.
• Changed the error message when trying to restore to a newer version so that it says it's not forward compatible rather than backwards compatible.
• Fixed a bug where part of the address in the report "Expenses for a building" in the report header was whited out.
• Fixed a bug where you can now add spaces or commas in the Amount for the amortization table (for example 1 000 000 or 1,000,000 for 1 million).
• Fixed a typo where the field use to be labelled "Date Discrepency" to where it's now labelled "Date Discrepancy".

The software now has a total of four offerings. Above the previous desktop version, we are now offering 3 networked versions which allow for you to be fully networked between multiple computers and multiple people at the same time on the same database. You can find more detailed instructions about the networked systems here.

LandlordMax now offer Cloud Enabled Support. This means that you can host your LandlordMax Server on any of a very large number of cloud services including Amazon EC2, Rackspace, and so on. Basically any cloud provider that offers Windows instances. For our internal testing at LandlordMax we use Amazon EC2 cloud services for hosting the LandlordMax Server.

You can transfer your database from your Desktop Version to any of the Server Versions through the Database Management section of the application. However please note that Restoring a database does require a valid license, therefore in the trial you can only test the software with test data.

The installer now has an extra screen where you need to select whether you want to install the desktop version, or either the client or server for the networked version.

Firstly the startup time has been very significantly improved! Above that the software overall has received a large number of performance improvements throughout. Some of biggest include invoices/receipts, images, scheduled entries, and workorders. As well the performance of printing the invoices and receipts has also been improved by at least an order of magnitude.

Overall you should see noticeable speed and performance improvements throughout the software as many optimizations were introduced and implemented in this release!

All images within the software are now stored in a completely new engine specifically designed for storing images. This has dramatically improved the performance of images throughout the application!

The software now has a completely new Management section to assist management companies that require the ability to display their management company rather then the property owners (landlords) for invoices, receipts, and so on.

Along with the new Management section, management companies can now select to use the Management Company rather than the Landlord when printing Invoices and Receipts for the tenants. This can be set in the Preferences section of the application.

The Workorder filters have been completely re-designed to allow much better management of the Workorders.

The Workorder printout has been completely re-designed.

The Todo Workarea has been renamed as Tasks and has been significantly enhanced in many ways. For the networked versions, tasks are specific to a user and are not shared between users.

Because the software now has several offerings and applications, there can be multiple applications within a single computer, and as such the program has been restructured to reflect this. This will be more noticeable for Mac users as it affects how the program is viewed in the Applications.

• Very significantly improved the performance and speed in which suggested entries are calculated based on the scheduled entries.
• Support has been dropped for 32-bit Mac OS as Apple is no longer supporting these systems.
• The Invoices "Get" button to use the Date Due and Amount Due fields in the Accounting Entries.
• Added the zip code to the List of tenants reports so that it could be exported to Excel and used to create mailing lists and labels.
• Improved the Invoice/Receipt data auto-selection based on what was previously entered.
• Changed the default name of the report "Revenues for a tenant" to "Tenant Statement".
• Improved support for multiple processors, especially for startup speed.
• Added a new default category called "Management Fees".
• Database backup no longer automatically overwrites an existing database file in case this is not intentional.
• Changed "Logo" to "Letterhead" through the application to make it more obvious.
• When creating a new Scheduled Entry, the software automatically enters today as the default Start Date.
• Increased the size of the Comments box to take up the remainder of the space on the screen.
• Improved the Invoices/Receipts "Get" button to properly use the Start and End Date of the invoices when trying to "get" Accounting Entries.
• Updated the connector to Outlook to provide support for the latest updates by Outlook.
• Updated the JVM to the latest version available.
• Improved the handling of the error "Device is not ready" when trying to backup a database to certain devices.
• Increased the width of Interest rate column in the Mortgage tabbed panel to make it more readable.
• Better handling when people try to run multiple instances of the desktop.
• Improved the default sorting of Scheduled Invoices and Receipts.
• No longer need to press save before scheduling an accounting entry for the description to be pre-filled in the popup schedule window.
• Better handling of people who accidentaly try to override the trial license with random values.
• The ability to backup and restore database is now only available on fully licensed versions and no longer on the free 30-day trial licenses.
• Update certain look and feel (UI elements) of the application where appropriate.
• Improved the internal diagnostic logging system to make it more efficient and more detailed for error reporting (llmax.log file).
• Removed the ability to delete the Rent or Late fee accounting categories as this could cause issues with other sections of the software.
• Improved the ability for the software to accept and use backed up database files without the proper file extension names in some cases.

• Fixed a bug where if you tried to save a backed up database to a folder that didn't already it would cause an error message, it now creates the full path (folders) for you.
• Fixed a bug which could cause the system to incorrectly calculate the next suggested date for scheduled entries with a daily frequency and advance notice of one month or more on certain months of the year.
• Fixed a bug where sending an empty email could cause an error.
• Fixed a bug on the report "Late accounting entries for a tenant" where the total for the Amount Due was missing
• Fixed a bug where the Date filters on the Accounting tabbed panels where shared across the different workareas (tenants, buildings, etc.). They have now been properly separated.
• Fixed a bug where the unit number didn't appear in the security deposit reports in the address column.
• Fixed a bug that caused an erorr if you generated the report "Accounting entries for a category for a tenant" and didn't select a tenant.
• Fixed a bug that could in some rare cases cause a popup error message when you tried to create a new accounting entry and selected a tenant that has no building/unit assigned.
• Fixed a bug where if you tried to print an invoice without first saving it and no payments existed, it would cause an error. This is no longer the case.
• Fixed a bug where in rare special cases the sorting on the invoices and receipts caused the ordering to be slightly off what was expected.
• Fixed a bug where in some cases if you deleted a payment from a suggested invoice it would in some cases still be included in the created invoice.
• Fixed a bug where it was possible in some special occassions for an image to not be correctly deleted as requested.
• Fixed a bug where if you selected a building and tenant with no unit it could result in an error in a very very rare and special use case.
• Adjusted the popup message when importing a QIF file to make it more appropriate.

• Improved Late fee calculations to properly look at the Lease Start Date and Lease End Date for when the same tenant in the same unit has more than one lease.
• The software now automatically cleans up extra whitespaces that could be accidentally entered when activating the license.
• For the Network Edition, if you're already logged in from one computer, you can now go to another computer and login as the same user which will allow you to connect and force the other connection to be terminate. In other words it will transition your connection from one Client to another rather than first requiring you're logged out at your initial Client.
• Updated the links in the popup windows (upgrade, purchase, etc.) to the updated pages on the website.
• Updated several internal systems and libraries.
• Better support for Retina displays on Macs.

• Fixed all printing issues on the Mac OS.
• Fixed a threading issue with the Server in the Network Edition which could cause the database to incorrectly shut itself down.
• Improved the upgrade script to better handle all possible scenarios.
• The IP address on the Server login screen and dashboard is now run as a separate thread in case the services used take longer than expected to retrieve the Server's external IP address.
• Improved the error handling of automated backups to read only media on the Server system.
• The Server automated backup screen is now updated every access.
• Secondary sorting order is now properly respected in the Rent roll reports.
• The correct occupant is now selected if the occupants sorting order was changed from the default.
• The Tenant Status filter is now correctly respected on starting LandlordMax rather than only after you've been using it.
• Fixed a rare and intermittent bug on the Network Editions only where it could in cause an error on saving the tenant due to a validation problem. 
• Removed some of the multi-threading code in the initial startup process to avoid some racing conditions.
• Fixed a bug in the Network Edition where if the Server had an error sending an error notification notification, it would send a notification about this, and so on.
• Fixed error message when saving the same account more than 3 times in row.
• Fixed a bug where you couldn't select the same tenant that was already selected and saved in the Building data entry screen when saving.